Keeping your office space clean, tidy and well-arranged has many benefits that go well beyond the aesthetic appeal.
A well-organised space can significantly influence how you work, improve your efficiency and decrease the stress and effort you expend to carry out tasks.
Your productivity level is sure to increase when you do not have to spend a lot of time searching for essential documents, tools or supplies.
You can use simple techniques to arrange your office, regardless of how good your organisational skills are. Below are seven ways by which you can organise your office space.
Keep Only the Necessities
The majority of people have desks piled up with files, papers, and supplies with no
regard as to whether they serve a purpose.
The first step to getting your space organised is to remove all the clutter and take out all the unnecessary elements.
Do a thorough check of your desk’s contents to determine the items that you do not use regularly or at all. You can either throw them out, keep them in storage, or send them to the archives.
One way to simplify the process of organising is to designate a space for every item. After removing clutter, your important documents and supplies should all be kept in strategic places, especially on your desk.
Be sure to return everything you use back to its rightful place as soon as you are done using it. Without consciously maintaining the designated space for each item, you stand a high chance of reintroducing clutter to your space.
Use Storage Equipment
Some items are designed to make organising easier for you, regardless of how much space you have in your office.
Drawer cabinets can be used to store files and documents in chronological order. Stacking bins serve as great receptacles for supplies, mail, or files with the bonus of taking up little space.
Shelving modules allow you to convert your walls into prime storage spaces. You can get these highly effective storage and organisation items from Krosstech for a stress-free and efficient organisation method.
A label helps you to determine, at first glance, the contents of a storage container. Your file cabinets, drawers, shelves, storage bins and trays should have labels that indicate what they contain.
Your files can also be labelled to help you streamline your work and attend to files in order of importance.
Using labels helps you place items with similar purposes in the same place, hence aiding you in arranging your office.
Use Virtual Cabinets
Papers are significant contributors to clutter and messes in an office. Files can quickly get piled up with more being added over time until the paper pile becomes unmanageable.
An excellent solution is to go paperless or reduce the amount of paper you use significantly. Scan your documents into digital applications, create virtual files and backup the files regularly.
This helps to ensure that you do not lose any critical document while significantly reducing the height of stacked papers in your office.
Pack the Cables Away
The unsightly mishmash of cables located on your desk or at one corner of your office can
make the space look cluttered.
Take the time to untangle all the cords and cables and unplug them from the light source to make the work easier.
Then arrange the wires in an orderly fashion and if possible, put them out of sight. Adding labels on the wires that show what each cable is connected to would save you time and energy when you need to trace the cables to their sources.
Replace Sticky Notes with Notepads
Sticky notes are ingenious inventions that let you scribble out ideas, instructions,
messages and even an entire to-do list.
The ease of use makes it a much-loved supply which can quickly take up a significant portion of your monitor screen, desk or board.
Using a notepad instead, allows you to keep all necessary information organised in one place. You can use several notepads, each of them designated to a specific aspect of your work.